FAQs About Sending Publications to the
Library Commission
1. We put this publication on our web site
and have stopped making distribution copies. Do we still have to send it?
WE STILL NEED 3 PRINT COPIES OF EACH TITLE
Part of our responsibility is to preserve publications for future users.
Sending us at least three print copies ensures that a copy will remain in
our collection and major publications like annual reports and statistics
will be preserved on microfilm. If you don't send us print copies and the
publication is removed from your web site it may be lost forever! Exceptions
to this may be web-based publications that have many embedded hotlinks and
are formatted for web browsing, not reading in print. Please let us know
when you post publications to your web site so that we can link to them from
our State Publications Online web site. For more information on sending
online publications see our Online Publications Acquisition Policy.
2. Do you want our agency's correspondence?
NO
Materials to be included in the program are defined this way:
- Print shall include all forms of printing and duplicating, regardless of
format or purpose,
with the exception of correspondence and interoffice memoranda
- State publications shall include any multiply produced publications
printed or purchased for distribution by the state, the Legislature,
constitutional officers, any state department or committee, or any other state
agency supported wholly or in part by state funds;
3. How about meeting minutes?
IT DEPENDS
If your agency has a major governing
or advisory body (e.g. Game and Parks Commission, University Board of Regents),
minutes of their meetings are records that should be going to the Nebraska State
Historical Society for the State Archives according to your record
retention requirements. If you do not send them to NSHS directly and send
them to us along with your publications, we will forward them to NSHS.
We do not want internal meeting minutes.
4. Do you need our consultant's reports?
YES
We would like to get these if
possible, even though a limited number of copies may have been produced.
Consultant's reports are generally considered "work for hire ". They can be
extremely valuable for researchers and historians tracing the history of
legislation and policies of an agency. You might want to borrow our copy
of a report done for your agency sometime!
"Governmental publications shall include any publications of associations,
regional organizations, intergovernmental bodies, federal agencies, boards, and
commissions, or other publishers that may contribute supplementary
materials to support the work of the state Legislature and state agencies."
5. We sell some of our publications. Do we
have to send them too? YES
Sale items are included too.
You do have the option of not giving us permission to duplicate (i.e. digital
copies made for our depository libraries).
6. Does my state college need to send our
publications? YES
The Clearinghouse statute defines agencies included in the program as "every state office, officer, department, division, bureau, board, commission, and agency of the state and, when
applicable, all subdivisions of each, including state institutions of higher
education defined as all state-supported colleges and universities ".
Community Colleges are exempt from participation.