September/October 2005 Page 2 

OCLC PRODUCT OF THE MONTH: OCLC USAGE STATISTICS

TRACK YOUR ACTIVITY IN FIRSTSEARCH, OPEN WORLDCAT, RESOURCE SHARING, AND ONLINE CATALOGING

In January 2005, OCLC updated the OCLC Usage Statistics web site with a new interface and added more reports. Available via the same URL, http://www.stats.oclc.org, that the FirstSearch Statistics have always been available from, the new interface has been enhanced to make finding and using statistics easier for libraries.

Statistics are now available on FirstSearch, Open WorldCat, Resource Sharing and Online Cataloging. The reports are free to all libraries who use these OCLC services. Libraries logging in with any of their institution's OCLC authorizations have access to all available reports for their institution. Reports can be printed out, exported into a spreadsheet, or e-mailed. With the e-mail option, librarians can select reports to be automatically sent to them each month.

The Usage Statistics web site has also been improved with a new tabbed interface, making the site easier to navigate and more intuitive. Context sensitive online Help is available via a pop-up window.

FirstSearch Report Changes
The FirstSearch "Full Text Used" and "Simultaneous Usage" reports now include history. The "Simultaneous Usage" Report has also been redesigned to make month-to-month comparisons easier.

FirstSearch reports are available by the 10th of the month and go back three years.

Open WorldCat Report
New to the Usage Statistics web site is the "Open WorldCat Clicks to Libraries Report". This report is available to all OCLC libraries. Libraries can use this report to determine what usage the Open WorldCat program is bringing to their library's website.

The numbers show how many users are looking at your library information or checking your holdings, and how many of your authenticated users are searching in your OPAC via an Open WorldCat link, or using your other resources, such as JSTOR and full text.

The Open WorldCat report is available by the 10th of the month. The report begins with October 2004, and will expand to 3 years as the program evolves.

Resource Sharing Reports
Resource Sharing reports that previously were available from the OCLC Product Services Web site have been moved to the Usage Statistics site.

The following Resource Sharing reports are available:

• ILL Fee Management Program Borrower and Lender Reports
  
• Resource Sharing Borrower and Lender Reasons For No Reports
  
• Borrower and Lender Resource Sharing Stats Reports
  
• Strategic Union List Report
  
• Borrower and Lender Overview Reports
  
• Borrower and Lender Detail Reports

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WORLD'S LARGEST LIBRARY DATABASE REACHES BILLIONTH MILESTONE

WorldCat, the world's richest online resource for finding library materials, now contains information about where to find 1 billion books, journals, theses and dissertations, musical scores, computer files, CDs, DVDs and other items in thousands of libraries worldwide.

At 2:21:34 p.m. Eastern Daylight Time on Thursday, August 11, Anne Slane, a cataloger at Worthington (Ohio) Libraries for 23 years, entered the 1 billionth holding in WorldCat for the book, The Monkees: The Day-by-Day Story of the '60s TV Pop Sensation. By entering this holding information to the WorldCat database, Worthington Libraries shows that it owns the book so that librarians, researchers, students and other interested readers worldwide know where to find what they're looking for in a library.

"We're just thrilled to have reached this milestone in WorldCat," said Meribah Mansfield, Director of Worthington Libraries, in Worthington, Ohio, USA. "I started library school in 1971, the same year WorldCat went online, so I feel like we've grown up together. I remember library school was all abuzz about this great new advance in technology. Now, whenever I see a new development in library technology, I think in terms of 'son of WorldCat' or building on the idea of sharing resources that WorldCat began."

OCLC Online Computer Library Center, Inc., the world's largest library cooperative, developed a shared cataloging service that first went online in 1971. The idea was for libraries in Ohio to share cataloging information from one central electronic database, now known as WorldCat. The OCLC shared cataloging model revolutionized the librarian's workflow and helped make it easy for library patrons to find and get the library materials they needed. What was once a database shared by libraries in Ohio, grew to a national union catalog, and today, is a global library resource used by more than 54,000 libraries in 96 countries.

Through WorldCat, libraries share not only cataloging information, but library materials as well. If a library does not own a particular item a patron is looking for, that item can be located and borrowed from another library by using the ownership information on the catalog record.

Today, 34 years after going online, WorldCat contains more than 61 million unique catalog records representing 1 billion items in libraries. The Bible, Mother Goose, Huckleberry Finn, and Alice's Adventures in Wonderland are among the top ten titles in WorldCat, and together those ten titles represent more than 1 million items in libraries worldwide. On the other end of the spectrum, there are many unique items cataloged in WorldCat, treasures held in only one place in the world such as a Babylonian temple receipt for cattle and sheep used in temple services around 2350 B.C., or a papyrus manuscript of an edict issued by Publius Petronicus dating from 22 B.C.

The WorldCat of today is vastly different from that of 1971. Today's WorldCat technological platform makes it possible to accommodate virtually all languages, formats and scripts. It is now possible to load records of entire collections from libraries all over the world. And what was once a resource used only by libraries and librarians is now available to searchers worldwide using their favorite Web search engines. Search engines like Google and Yahoo! make these detailed library records universally available.

Librarians have always recognized the value of cooperation in libraries, and WorldCat is the product of that kind of cooperative effort to serve library patrons.

"Thirty four years ago this month, 54 libraries in Ohio began a cooperative effort to build an online union catalog," said Betsy Wilson, Chair, OCLC Board of Trustees, and Dean of Libraries, University of Washington. "Today, that cooperative effort extends to more than 54,000 libraries in 96 countries. On the occasion of the one billionth holding symbol being added to WorldCat, I would like to thank OCLC member libraries, regional service providers, networks and international distributors for their continuing commitment to OCLC's public purposes of furthering access to the world's information and reducing library costs. Thousands of catalogers and librarians around the world have worked together these past 34 years to create, keystroke by keystroke, record by record, and symbol by symbol, a unique and valuable library resource for knowledge seekers everywhere. We have much to be proud of and much to celebrate."

"Passing the one billion mark in holding symbols is an impressive example of what long-term focus and collaboration can produce," said Jay Jordan, President and CEO, OCLC. "As WorldCat continues to grow in depth and breadth, our new technological platform is amplifying the power of its information and holdings and facilitating resource sharing on a global scale. Groups of libraries can now access customized views of their WorldCat holdings. The database now supports Cyrillic, Greek and Hebrew scripts in addition to Arabic, Chinese, Japanese, Korean and Latin scripts. The general public can search WorldCat on the Open Web and be directed to specific library catalogs and holdings. Very soon libraries will start to enrich WorldCat with reviews, readers' advisories and other full text. In short, as we pass the one billion holdings mark, WorldCat will continue to become even bigger, better and more accessible. Three cheers for WorldCat and the OCLC cooperative!"

About WorldCat
WorldCat is the world's largest bibliographic database, the merged catalogs of thousands of OCLC member libraries. Built and maintained collectively by librarians, WorldCat provides the foundation for many OCLC services. To watch the WorldCat database grow, see: www.oclc.org/worldcat/grow.htm.

See the top 1000 Titles held by OCLC member libraries in WorldCat: www.oclc.org/research/top1000/complete.htm

OCLC [edited]

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QUICK REFERENCES AVAILABLE FROM OCLC

The following is an updated list of quick references available from OCLC, for products ranging from FirstSearch to Connexion. These quick references are all available in HTML and/or PDF format on the OCLC Web site (http://www.oclc.org/default.htm). Click on the title of each quick reference for a direct link to that item.

You may also request a no-charge copy of any quick reference on the list by sending an e-mail to orders@oclc.org.

Reference Cards Currently Available
 

Peter Insabella
Manager, Product Documentation Content
OCLC, Inc.

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USE OCLC'S FREE ONLINE TUTORIALS IN THE COMFORT OF YOUR OWN LIBRARY

Are you unable to attend a scheduled NEBASE workshop? Would you like to brush up on your OCLC searching, cataloging or interlibrary loan skills? Do you have a new staff member to train? Would you like to see an OCLC product in action before making a purchasing decision?

Tutorials, lessons, guided tours, and demonstrations for many OCLC products and services can be found on the OCLC Training web site at:
http://www.oclc.org/support/training/.

WorldCat Resource Sharing Tutorials a series of tutorials that covers the basics of resource sharing and will help you get started. Topics include: User Interface and Logon, Borrower Basics, Lender Basics, Constant Data, Batch Processing, Custom Holdings and more.

Using OCLC CatExpress in Connexion: An OCLC Tutorial provides a simulation of the CatExpress service, a web-based tool for inexpensive and easy copy cataloging. The course includes exercises in searching, adding local information, setting holdings, and downloading records. It takes the learner through the basic steps of CatExpress from start to finish and mirrors the simplicity of the product itself.

Using WebDewey: An OCLC Tutorial shows you how to make the most effective use of WebDewey. This tutorial introduces you to searching and browsing, teaches you how to create user notes, and shows you how to build numbers accurately and efficiently with WebDewey.

Use the Connexion Browser Tutorials or the Connexion Client Tutorials to learn how to use Connexion to create and edit bibliographic and authority records. The series of tutorials covers the various features of each OCLC Connexion interface. Topics include: Searching WorldCat, Managing Constant Data, Creating, Editing and Taking Final Actions on Bibliographic Records, and more.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission
 

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OCLC WEB INFORMATION SESSIONS

OCLC is offering FREE web information sessions to both OCLC member and nonmember libraries. The sessions will include a live presentation that you will access from your own computer via the web, with audio available via a conference call. You will be able to submit questions you have at any time during the presentation.

Registration information and complete descriptions of the sessions can be found on the OCLC web site at http://www.oclc.org/education/websessions/usa/.

The following sessions are currently scheduled:

NetLibrary Audiobooks - Learn how you can add a new dimension to your online collections - audiobooks! Thursday, September 15, 1:00 - 2:00 p.m. (Central Time)

NetLibrary - Curious about eBooks that are accessible via the Web and FirstSearch? Thursday, September 15, 3:00 - 4:00 p.m. (Central Time)

OCLC Language Sets and Custom Collections - Build your multilingual collections with fiction and non-fiction books, videos and DVDs. Thursday, September 22, 1:00 - 2:00 p.m. (Central Time)

CONTENTdm - Managing your digital library. Wednesday, September 28, 2:00 - 3:00 p.m. (Central Time)

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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STREAMLINING FIRSTSEARCH WORLDCAT RESULTS

This fall, OCLC is planning to install a new streamlined view of FirstSearch WorldCat results. Streamlining results in FirstSearch WorldCat will increase the general comfort level of users by reducing the number of perceived duplicates, will provide a rapid and efficient pathway to the desired materials, and improve resource sharing. To do this, OCLC is using concepts from FRBR (Functional Requirements for Bibliographic Records).

What is streamlining?
A search in WorldCat today on "the stone diaries" in the title index brings up 44 records, with many examples of perceived duplicates even among the first page of results:

• Records 1, 2, 3, 9 & 10 are English prints
  
• Record 3 is an English large print version
  
• Records 4 and 5 are English books on cassette
  
• And translations of this book in other languages are not even seen until later pages

• All 3991 holdings
  
• All formats, in this case Book and Sound Records

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WORLDCAT RESOURCE SHARING: SAVING YOUR AUTHORIZATION AND PASSWORD

When using the OCLC WorldCat Resource Sharing interface, you may have noticed that there is no built-in function to store your interlibrary loan authorization number and password. However, you can still avoid having to type this information every time you need to log in by having your browser save it for you. This browser option isn't just for your OCLC authorization and password - it will save any login information you use for other websites or databases, too.

Here are instructions for doing this in both Internet Explorer and Netscape:

Internet Explorer

1. Go to Tools > Internet Options and choose the Content tab.
   
2. Click on the Auto Complete button in the personal information section.
   
3. Mark the box next to User names and passwords on forms. This will trigger the browser to remember your authorization number and password.

1. Go to Edit > Preferences.
   
2. Click on the arrow next to Privacy and Security to show all options.
   
3. Click on Passwords.
   
4. Check Remember Passwords under the Password Manager.

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OCLC PILOT DESIGNED TO INCREASE USE OF LIBRARIES' eSERIALS

OCLC began a pilot project that will make it easy for library staff and users to find and use full-text electronic journals in library collections. The pilot will involve twenty libraries and four partners-TDNet, EBSCO, Serials Solutions, and Ex Libris.

The pilot will drive use of these electronic collections through greater visibility in WorldCat applications, such as the OCLC FirstSearch service, WorldCat Resource Sharing services, and the WorldCat Collection Analysis service, and on the open Web through the OCLC Open WorldCat program.

[OCLC, edited]

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CONNEXION CLIENT VERSION 1.40 IS NOW AVAILABLE!

Client 1.40 includes a spell check, offline validation, additional non-English interfaces, Hebrew, Greek, and Cyrillic script cataloging, access to the Chinese Name Authority File, and more!

See http://www.oclc.org/connexion/interface/client/enhancements/recent.htm to read more about the changes and to download the software. A summary of changes is listed below.

IMPORTANT!! : Prior to upgrading to client 1.40, please review the "Update the Connexion client" section of the getting started document at:
http://www.oclc.org/support/documentation/connexion/client/
gettingstarted/#update_client.fm

OCLC will discontinue client 1.30 on December 1. As of this date, you cannot log on with client 1.30. OCLC expects to release client 1.50 in November, so client 1.30 users can wait for 1.50 instead of upgrading to 1.40; however, OCLC recommends that you upgrade to 1.40 to have the latest software changes.

Client 1.40 changes include:

Spell check
Verify English language spelling in bibliographic and authority records. Choose between Canada, Great Britain, and United States English dictionaries. Customize the user dictionary, and specify fields to check and subfields to exclude. Import the content of the user dictionary and field settings from the spell checker used with Passport or CatME, if desired. Set up the spell check options under Tools, Options, Spelling; run the spell check using the menu Tools, Check Spelling (default keystroke <F7>).

Offline validation
Validate records when working offline. Offline validation verifies all data in the record, as is done with online validation. Previously with CatME, CJK, and Arabic software, the offline validation was a small subset of the full validation process, so some records passed offline validation and then failed online validation. You do not need to be logged on to Connexion to do this validation; however, your workstation must have access to the Internet.

Local file sort
Sort the bibliographic local file by call number, and view the call number in the local file list. When sorting the bibliographic local file by title, ignore initial characters based on the 245 filing indicator.

Note: records saved with previous versions of the client do not have these changes until they are re-indexed. To re-index a local file, go to File, Local File Manager, and select Compact/Repair. You must change the file to be your default local file to re-index the data.

Local accessions list
Print records in accessions list format to create lists of your newly cataloged items. Sort a local file list in the order you want to print the entries in the accessions list, select the records, and print the list to a printer or to an HTML file. Sort options include call number, control number, date/time added to file, name, save file number, title, or any column in the local file list. Set up the accessions list options under Tools, Options, Printing; print the accessions list using the menu File, Print Accessions List.

Batch searching and processing enhancements
When entering batch search keys, specify a default index label to be used with searches entered or imported. Select the default index in the Batch Search Keys dialog. When batch searching, specify a My Status value to be added to all records downloaded to the local file. Specify the My Status value under View, Batch Process.

Text strings
Apply text strings to records that include complete fields or multiple fields, and the cursor is left at the end of the string so you can continue typing additional data.

Access WebDewey
Launch WebDewey from the Connexion client using the menu item Cataloging, Launch WebDewey, which opens your browser and automatically logs you onto WebDewey using your default authorization number and password.

Access OCLC Usage Statistics
Launch OCLC Usage Statistics from the Connexion client to view statistics describing your use of Connexion. The client opens your browser and automatically logs you on to the statistics page using your default authorization number and password. OCLC Usage Statistics are available to all Connexion users at no charge; they are provided automatically without needing a subscription.

Chinese (Simplified), Chinese (Traditional), and Japanese interfaces
Select Chinese (Simplified), Chinese (Traditional), or Japanese as your interface language, or select English or Spanish, which are currently supported in client 1.30. Change the interface language under Tools, Options, International.

Arabic script align-right option
Select the menu item View, Align Right to view Arabic script data aligned on the right side of the screen, with Latin script aligned on the left side.

Hebrew, Cyrillic, and Greek script cataloging
Catalog using Hebrew, Cyrillic, and Greek scripts. Search WorldCat using either the romanized data or the script data. The first WorldCat records to include these scripts were input by the University of Washington, Seattle, during the client 1.40 field test. Record numbers include: Hebrew #60690901, Cyrillic #60678907, and Greek #9355323. To view records in WorldCat that contain these scripts, use the WorldCat command line search vp:hbr for Hebrew script, vp:cyr for Cyrillic script, and vp:gre for Greek script. OCLC re-loaded approximately 43,000 Library of Congress records to add the Hebrew script to existing records. In addition, OCLC is seeking records with these new scripts from members for loading into WorldCat at no charge.

Note: although you can search and display the Hebrew, Cyrillic, and Greek script records with Connexion client 1.30, cataloging with these scripts is not supported by OCLC with client 1.30; you must upgrade to client 1.40 to catalog using these scripts.

Access to the Chinese Name Authority File
Access the Chinese Name Authority File to search over 120,000 Chinese name authority records and copy data to paste into bibliographic records. The Joint University Librarians Advisory Committee (JULAC) of Hong Kong creates and maintains the Chinese name authority file, which is expected to grow at a rate of 8,000 to 10,000 records a year. Access the file using the menu item Authorities, Search, Chinese Name Authority File.

Problem resolutions
Resolutions to several reported problems as listed in the Known Problems document at http://www.oclc.org/connexion/support/client_known_problems.htm.

David Whitehair
Connexion client product manager
OCLC Cataloging and Metadata Services

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CONNEXION ENHANCEMENT INSTALLATION

On Sunday, August 21, OCLC successfully completed the following installs and enhancements:

• Validation options in Connexion browser to allow users set validation for actions like export and update to Full, Basic, or None. Validation for new records entering the database will continue to be set at Full.
  
  
• Change in default validation in Connexion client. No automatic validation will be done when setting holdings.
  
  
• Problem fixes. Several changes have been made when browsing authority records in the client. Several constant data problems in the client have also been fixed. If no index label is entered, a search term of 10 digits is now automatically treated as an ISBN search, not a keyword search (browser and client).

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• subject catalogers and classifiers responsible for assigning DDC numbers
  
• designers and analysts of library cataloging systems and metadata standards
  
• users of libraries and collections that are organized by DDC
  
• anyone interested in the development and usage of the world's most widely-used classification scheme

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WEBDEWEY/ABRIDGED WEBDEWEY AUGUST 2005 QUARTERLY RELEASE

On Sunday, August 21, OCLC successfully completed the quarterly update to WebDewey and Abridged WebDewey.

New features include: searching of local OPAC, updated postings to "People, Places, and Things", all recent changes to Dewey Decimal Classification, Edition 22, and much more.

For further information about these changes, please visit:
www.oclc.org/dewey/enhancements/enhancement200508.htm.

Linda Gabel [edited]
OCLC Online Computer Library Center, Inc.
 

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CONNEXION CLIENT TIP: USING THE MACRO RECORDER

How to Record
For this example, we will record moving the 082 field (LC assigned Dewey call number) to the 092 field (locally assigned Dewey call number).

1. Search and retrieve a record from WorldCat or your Local Save File. Display the record by double clicking on it. Note: This example will only work if you choose a record with an 082.
   
   
2. With your workform displayed, go to Tools à Macros à Manage. If you have not added any of your own macros yet, you will see the default system macros: Dewey and OCLC. These are called "macrobooks".
   
   
3. Select New Book from the menu on the right. You will be prompted to name this new book. You can call it "MyMacros", use your own name, or another name of your choice. The important thing to remember is that you need to keep your macros separate from the system-supplied macros. Each time you install a new version of Connexion Client, the Dewey and OCLC macrobooks are overwritten! Another tip to remember: use no spaces when naming your macrobook and naming your macros.
   
   
4. After you select New Book and give it a name, select Record. You will be prompted to write a description and name your new macro. Type in "Move call number from 082 to 092" and name it "082to092." After selecting OK, three buttons will appear in the upper left corner of the record - Pause, Resume and Stop. You are now recording!
   
   
5. Go to the 082 field, highlight the call number and copy it by hitting <Ctrl>C or Edit à Copy.
   
   
6. Now hit Enter with your cursor anywhere in the 082 field. This should insert a new blank field.
   
   
7. Type in 092 to define the tag, tab over twice to the field and paste the information you copied from the 082 field by hitting <Ctrl>V or Edit à Paste.
   
   
8. Look for the macro recorder buttons in the upper left corner of your screen and hit the red square stop button.
   
   
9. Now you can go back to Tools à Macros à Manage to run your recorded macro. Highlight your macro named 082to092 and select Run. If you want to see the script behind your action, highlight the macro 082to092 and select Edit.

1. Go to Tools à Keymaps.
   
   
2. In the Display Command by Category box, select the Macro radial button.
   
   
3. In the Macros box on the left, click on the plus sign in front of the macrobook you created. Then select the 082to092 macro by clicking on it once.
   
   
4. In the Press New Shortcut Key box type in your shortcut. An example would be Alt G.
   
   
5. Click Assign from the buttons on the right. If you see a message display underneath the Shortcut Key Assigned To section, then the shortcut you selected is already assigned to another action. Keep trying different shortcut keys until you find one that is free. Click OK. You can now bring up the Macro dialog box by using your shortcut key!

1. Select from the Connexion Client Menu Tools à UserToolsà Assign. In the Display Commands for Category box, select the Macro radial button. In the Macros box on the left, select your 082to092 macro. To the right, under Select New User Tool, select a user tool number 1-10. Click Assign and then Click Close.
   
   
2. Drag your user tool from the Toolbar Editor and place it on your icons toolbar. To do this, go to Tools à Toolbar Editor. Scroll down until you see the blue numbered user tools. Select the user tool to which you assigned your macro. Click and drag this user tool to your icon toolbar. Now you can run your macro by just selecting the user tool button!

N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst.  Home Page: nlc.nebraska.gov/netserv/netserv.html.