November/December 2004 Page 2 

OCLC PRODUCT OF THE MONTH : WEBDEWEY

EXPERIENCE THE POWER OF DEWEY ON THE WEB

Now you can have web-based access to an enhanced version of the Dewey Decimal Classification (DDC) database through WebDewey and Abridged WebDewey.

WebDewey and Abridged WebDewey, which correspond to the unabridged and abridged print editions, are updated on a quarterly basis, bringing you ongoing updates implemented by the Dewey editorial team almost as soon as they occur. The Web versions also offer additional electronic functionality not available in the print editions to make your classification work more efficient.

WebDewey has been based on the enhanced DDC 22 database since June 2003.

If your collection holds less than 20,000 titles, Abridged WebDewey is for you. It gives you access to an enhanced version of the Abridged Dewey. Abridged WebDewey is based on the new Abridged Edition 14.

WebDewey and Abridged WebDewey offer the following features:

• An easy-to-use, browser-based interface that allows you to search the DDC (and related terminology) efficiently and navigate intuitively
  
• Thousands of Relative Index terms and built numbers not available in the print version of the DDC
  
• Library of Congress Subject Headings (LCSH) that have been intellectually mapped to Dewey headings by DDC editors, including many from the Forest Press publication Subject Headings for Children
  
• Links from mapped LCSH to the LCSH authority records
  
• Quarterly updates, incorporating the latest changes to the Classification and new LCSH mappings, index terms, and built numbers
  
• An annotation capability, which allows you to add your own notes into the service to reflect local classification practices

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OCLC ONLINE COMPUTER LIBRARY CENTER AND YAHOO!

Agreement Provides the Ability to Search the Web and the Richest Database of Items in Libraries with a Co-Branded Toolbar

OCLC and Yahoo! Inc. announced a pilot program that leverages the strength of the Yahoo! Toolbar and Yahoo! Search to enable consumers to explore the Web and WorldCat® (the OCLC Online Union Catalog) database. The program offers consumers a co-branded toolbar that provides one-click access to two million of the most popular records found in WorldCat, a central catalog of library holdings created and maintained collectively by more than 9,000 libraries. WorldCat includes books, movies and audio files.

The Yahoo!/OCLC toolbar is a project associated with Open WorldCat, a new OCLC initiative designed to increase the online visibility of libraries and their collections. OCLC will be promoting the co-branded toolbar on its website, providing consumers access to information previously only available from within libraries. The toolbar enables consumers to narrow their search results to the WorldCat database and helps them locate libraries in their vicinity that have the record they are looking for. OCLC and Yahoo! will work together to increase accessibility to more of WorldCat's 57 million records as they become available.

"The Open WorldCat program has gained traction and support in the library community because libraries recognize the need for greater visibility on the Web," said Phyllis B. Spies, Vice President, OCLC Collection Management Services. "The Yahoo! Toolbar with WorldCat searching will help us build on that momentum by making it easy to search for WorldCat content using Yahoo! Search. Working with a powerful partner such as Yahoo! will help us extend the reach of libraries by bringing Web searchers to some of the most reliable and authoritative information available on the Internet. And, we believe this will bring more people into libraries."

"Having a direct relationship with OCLC enables Yahoo! to provide consumers with content that would otherwise be difficult to access," said David Mandelbrot, vice president, Yahoo! Search Content. "The co-branded toolbar serves as a vehicle for delivering this content and empowers users with the ability to seamlessly search for information that is available in offline databases."

How The Yahoo!/OCLC Toolbar Works

To access WorldCat's most popular records, consumers simply enter a query in the search box located in the toolbar and either click the WorldCat logo or use the drop-down menu which features a "libraries" link. Consumers will then be prompted for their zip code to determine if the library materials they are looking for are available in a nearby OCLC member library. The co-branded toolbar features Yahoo! Search, which provides consumers with a rich research technology to help them access both online and offline databases.

The Yahoo!/OCLC Toolbar also includes a drop-down menu, located next to the WorldCat logo, which provides access to the OCLC FirstSearch service, the NetLibrary eBook service, the OCLC member library list, the OCLC Web site and a link to the About WorldCat site which leads to more information on the database. The co-branded toolbar will also be available in OCLC libraries across the nation.

The Yahoo!/OCLC Toolbar can be downloaded on Monday, November 15th from the OCLC website: <http://www.oclc.org/toolbar>.

[OCLC Edited]

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OPEN WORLDCAT PROGRAM UPDATE: OCTOBER 2004

OCLC's Open WorldCat pilot project was begun to increase the visibility of libraries on the open Web.

OCLC has decided to turn the Open WorldCat pilot into a program that will be an ongoing benefit for OCLC member libraries. The pilot has clearly demonstrated the value of making WorldCat records and library holdings available to the general public on the open Web. During the pilot phase, Open WorldCat brought millions of click-throughs from Web search engines such as Google and Yahoo! Search to the Open WorldCat interface, where users could find and link to library catalogs and other resources. This is consistent with OCLC's chartered objective of increasing the availability of library resources and the goal to weave libraries into the Web.

In October, OCLC released an updated interface for the Open WorldCat Program. Interface enhancements include:

• A library distance indicator
  
• An expandable view of holdings beyond local libraries (when available)
  
• A more intuitive display of IP-authenticated, library services links
  
• Book cover images, when available (for IP-authenticated users)
  
• An easier-to-use layout to help Web users find materials in library collections

• Expand the set of libraries exposed through Open WorldCat to all libraries with ownership information in the WorldCat database. This is scheduled to occur on November 7. Libraries that do not wish to participate in the program may request removal using the "Update your links" feedback form at <http://www.oclc.org/info/openworldcat>.  OCLC will continue to honor previous removal requests.
  
• Make all records with holdings in WorldCat available for harvesting by Google and Yahoo! Search. Harvesting by partners will occur gradually over a period of time.
  
• Release a usage statistics site for libraries. With these statistics, library staff may monitor the number of times someone reaches their catalog, Web site or various IP-based FirstSearch fulfillment links from the Open WorldCat interface.

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WORLDCAT RESOURCE SHARING ENHANCEMENT UPDATE

On October 10, WorldCat Resource Sharing was enhanced to provide all OCLC resource sharing institutions access to the interface as well as more robust processing options:

• All resource sharing users can now access WorldCat Resource Sharing. Staff no longer have to link their Resource Sharing authorization to a FirstSearch authorization prior to using the staff view. All valid resource sharing authorizations now work in the staff view and in the FirstSearch administrative module. Logon at: <http://firstsearch.oclc.org/>.
  
• Leverage your resource sharing and FirstSearch purchases with the ability for staff to place requests in FirstSearch databases other than WorldCat. You can link your resource sharing authorization to your FirstSearch authorization in the FirstSearch administrative module <http://firstsearch.oclc.org/admin>, and gain the ability to produce requests in other databases and access full text. If you already linked your authorizations to start using the service, you don't need to do anything-access to additional databases is already available!
  
• Patron ability to cancel or renew requests. Your patrons can now cancel and/or renew requests without staff intervention. Through the FirstSearch administrative module staff determine whether or not their patrons can cancel/renew requests.
  
• Streamline your workflow with links from requests to your local catalog. Library staff can now link directly to their Web-based or Z39.50 local system to obtain availability and call number information for an item in a request. These settings are configured in the FirstSearch administrative module; see the administrative module reference guide
  <http://www.oclc.org/support/documentation/firstsearch/managing/adminref>  for information on configuring the links.

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WORLDCAT RESOURCE SHARING ONLINE TRAINING

Do you need to learn how to use the new WorldCat Resource Sharing staff view for ILL? Then sign up for the "WorldCat Resource Sharing Training" Online Session on November 22, and learn all about the features and functionality of the ILL staff view from the comfort of your own library.

This NEBASE Online Session will include a live presentation, available at no cost, that you will access from your own computer via the Web. Audio will be available via a toll-free telephone conference call. You may ask any questions you have during the session. The session will be recorded for anyone who may want to see it again or who cannot attend at the scheduled time.


WorldCat Resource Sharing Training

November 22 - 10:00am-12:00noon (Central Time)
Registration Deadline: November 18

By May 2005, WorldCat Resource Sharing will replace the following interfaces to OCLC ILL: ILL Web, ILL ME and Passport for ILL. All basic borrowing and lending functionality is now available in WorldCat Resource Sharing (formerly referred to as the FirstSearch Staff View). This workshop will cover basic OCLC ILL features and functionality using WorldCat Resource Sharing and information on how and when to migrate from your current OCLC ILL interface.

The session will be conducted by Christa Burns, OCLC Member Services Coordinator for NEBASE. Participants will receive 2 hours of CE credit. There is no cost to participate in this session.

For more information and to register to attend this session, please go to our NEBASE Online Sessions web site at </netserv/training/onlinesessions/index.html>.

If you have any questions, email Christa Burns, or phone 402-471-3107 or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission
 

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• ILL and cataloging telecommunications fees will be frozen at their current rate. For example, if you use Flat Fee Internet and have a limited number of cataloging and ILL simultaneous users, you will no longer experience turnaways or incur overflow fees. Your telecommunications (Internet Access and Support) fee will appear as a separate line item on your invoice.
  
• You can expand user access, enabling users to place requests through FirstSearch or OpenURL services (e.g. ILLiad), without increasing your costs.
  
• Subscription pricing includes unlimited use of online Union List, ILL Fee Management, and all ILL Management statistics at no additional charge. A list of all product codes covered by the Subscription ILL Service is available at <https://www3.oclc.org/app/rssub/productcodes.htm>.

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NEW PRICING FOR WORLDCAT RESOURCE SHARING

On Sunday, October 10, OCLC changed the pricing for ILL transactions created in the new WorldCat Resource Sharing service (formerly known as FirstSearch Staff View).

The price when using the WorldCat Resource Sharing Staff View via the FirstSearch interface is now a flat rate of $1.85 per request, with unlimited searching and display of holdings built into that price. For libraries that have previously been using the new ILL service, this represents an increase of $.46 per request. The new product code RSH6701, "WorldCat Resource Sharing Request", will appear on your OCLC bill for all requests placed via WorldCat Resource Sharing. This product code will replace ILL4507. An additional product code (RSH6700) will appear for searches done in the new ILL service, but will be free ("zero-billed"). Lending credits and the IFM administration fee will also appear on your bill, if applicable to your institution.

This new transaction pricing is a temporary measure that will be in effect through June 30, 2005. Beginning July 1, 2005, subscription pricing will be the only option for WorldCat Resource Sharing; transaction pricing for ILL will be completely discontinued. NEBASE will communicate more details about subscription pricing with you throughout this transition.

If you use Passport for ILL, ILL ME, ILL Web or ILLiad 6.x, you will not see any changes to your billing for ILL requests created in those interfaces. Remember that Passport for ILL, ILL ME, and ILL Web will be retired on May 1, 2005. ILLiad 7.0 is scheduled for release in December 2004 and will use the new transaction pricing model introduced in October until July 1, 2005 if a library has not moved to subscription pricing.

If you have any questions, please email Christa Burns, or phone 402-471-3107 or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission
 

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OCLC ILL POLICIES DIRECTORY: HELP YOUR POLICIES SEND THE RIGHT SIGNALS

The OCLC Policies Directory is the Web-based source of lending and copying policies of libraries participating in WorldCat Resource Sharing. These policies are the key to the efficient day-to-day operation of the system-they let other libraries quickly determine if and how an item you hold can be borrowed. Inaccurate policies can "gum up the works"-time is lost to requests that are directed to libraries that cannot fill them, causing delays.

In the near future, the Policies Directory will become the rules that drive automated resource sharing request screening within the WorldCat Resource Sharing staff view. This screening will take requests for items that cannot be borrowed per your policy and move them transparently to another library. Your library will only receive requests for items you own and lend, so your fill rates as a lender will go up. The automated process means your staff will spend less time reviewing requests, so your turnaround time as a borrower will go down.

To maximize efficiency of this upcoming feature, and to accurately guide the borrowing of materials in the existing process, your policies need to be present in the Directory and accurate. To access the ILL Policies Directory go to <http://illpolicies.oclc.org>.  Log on using your ILL Authorization number and Password. Once you are in the Policies Directory, click "My Units" at the top of the screen to view and edit your own library's records.

NEBASE held an online training session for the Policies Directory which was recorded and is available online for you to view at your leisure. To view the Policies Directory session, go to the Online Sessions Archive web site at </netserv/training/onlinesessions/archives.html#policies>. The recorded session is viewable from a web browser. You will need a sound card and either earphones or speakers. There is no cost to view this recorded session.

Instructions for entering your information into the ILL Policies Directory can also be found in the reference card, Getting Started with the OCLC ILL Policies Directory, which is available from the Directory web site at <http://www.oclc.org/support/documentation/ill/libpolicies/getstart/>.

In addition, Technical Bulletin 248: OCLC ILL Policies Directory, available at <http://www.oclc.org/support/documentation/ill/tb/248/>, provides detailed information about the OCLC ILL Policies Directory, including instructions on using the Directory and screen shots.

For assistance with other changes to your Policies Directory record, please email Christa Burns, or phone 402-471-3107 or 800-307-2665 or OCLC: Customer Support (CSD) at 800-848-5800 or <support@oclc.org>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CATEXPRESS EXPORT DEFAULT FILE NAME

OCLC made a change to the CatExpress export download default file name on October 10, 2004 to correct a problem some users were having with getting the correct file name into the Save As dialog. The default file name of "CExport" has changed to "Export.dat".

CatExpress subscribers will always see "Export.dat" when the Save As dialog pops up. You may change the file name to whatever you need to use and proceed with your download.

All other cataloging users who use the Express tab in Connexion for export will see whatever is currently set as the Export File Name in Export Options in Preferences. It could be the system default of "Export.dat" or a name that you have entered yourself. Here again, you may change the file name in the Save As dialog and continue with your download.

This change only affects the default file name for export file download in CatExpress. Nothing else about the export process in CatExpress has changed.

Anna M. Sylvester
Cataloging Products Management
OCLC

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OCLC CONNEXION BROWSER EXPORT ENHANCEMENTS

OCLC installed the following export enhancements in the Connexion Browser on Sunday October 10:

Export and Label File Aging
Aging of downloaded Connexion browser export files began on October 11. All downloaded export files created 30 days or earlier before October 11 were removed from export file lists. Aging includes all downloaded export files whether or not they are hidden. Files that have not been downloaded will not be aged off of the export download lists. The file aging process will run every night beginning October 11.
Label files will follow the same pattern with the exception of a 7 day holding period instead of 30.

Authorization Numbers in File Download lists
Authorization numbers now remain in the file download lists after the files are downloaded. This will help with identifying downloaded export and label files.

Default File Names
Connexion now sends an error message when you use special characters or the entire path in setting up the default file name for export and label files, but it doesn't block you from saving with the errors. If you save a file name containing special characters, you will not be able to retrieve your export and label files. In that case, you must change your default file name in Export Options or Cataloging Options in order to retrieve your download files.

Anna M. Sylvester
Cataloging Products Management
OCLC
 

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OCLC CONNEXION CLIENT MACROS

Do you use macros? Are you migrating to Connexion client?
Here is some information that might help you with moving macros to Connexion client.

Passport users - On May 4, OCLC hosted a macro session with presenters Harvey Hahn, Arlington Heights Memorial Library, and Joel Hahn, Niles Public Library District. The "Your Passport to Connexion" session included valuable information about the differences between macros in Passport and Connexion. OCLC has recently added a transcript of the session to the Connexion client macro site at <http://www.oclc.org/connexion/support/macros.htm>.

CatME users - We expect to hold a similar session in February 2005, focusing on moving macros from CatME to Connexion client. Watch for more information about that session early next year.

All users - Be sure to check out the "OCLC Macro Language for Complete Beginner" lessons available on the client macro site. These 12 easy lessons to macros were written by Joel Hahn.

And, see the client documentation topics on macros, which are available from the Connexion client documentation page under "Basics" at <http://www.oclc.org/support/documentation/connexion/client/default.htm>.

David Whitehair
Connexion client product manager
OCLC Cataloging and Metadata Services

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OCLC UNION LIST SERVICE MIGRATION UPDATE

OCLC will provide the functionality to maintain local holdings (LDRs) in the Connexion browser in June 2005, when OCLC will retire Passport for Union Listing. OCLC has chosen the Connexion browser as the first interface for this functionality as it supports a broad range of users maintaining their local holdings manually. The availability and timing for other interfaces beyond June 2005 is still under discussion. Libraries will still also be able to use OCLC's batchload service, Local Data Record Update (LDRUS), to maintain local holdings in WorldCat.

These local holdings will continue to display in FirstSearch databases and OCLC Resource Sharing as well as being added to the Connexion browser.

OCLC will continue to release more details about the Union List service migration over the next few months.

Deborah L. Bendig
Product Manager, Discovery View of WorldCat
OCLC Online Computer Library Center
 

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: </netserv/netserv.html>