January/February 2003 - Page 2 

OCLC PRODUCT OF THE MONTH : LANGUAGE SETS

• Books for Adults (20 titles per set) - $295/set
  
• Books for Children (10 titles per set) - $95/set
  
• Videos for Teens/Adults (5 titles per set) - $74.50/set
  
• Videos for Children (3 titles per set) - $45.50/set
  

• Selection of current bestsellers in Latin American Spanish
  
• Acquisition of the items at a substantial discount
  
• Cataloging in full MARC with Spanish and English subject headings and Dewey or LC call number (optional)
  
• Setting your holdings in WorldCat (the OCLC Online Union Catalog)
  
• Shipping your new Spanish materials to you every other month at no cost
  

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OCLC MEMBERS COUNCIL 2002-2003 PLAN AVAILABLE ON OCLC WEB SITE

The focus of the 2002/2003 Members Council is two-fold: "Libraries, Their Present and Future Global Environment: National, Regional, Local," and "OCLC Strategic Plans and Measurements for Success." Both are required for Members Council to better understand and contribute to the future development of OCLC as a viable partner for libraries in the 21st century. And both are designed to facilitate Members Council in its role of assisting the OCLC Board of Trustees and management in the continued development of OCLC as a worldwide, world-class, library cooperative.

Read more in the Members Council Annual Plan: <http://www.oclc.org/oclc/uc/plans/2002_2003.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC WEB INFORMATION SESSIONS

OCLC is offering FREE web information sessions to both OCLC member and nonmember libraries. The sessions will include a live presentation that you will access via the web, with audio available via a conference call. You will be able to submit questions you have at any time during the presentation. Registration information and complete descriptions of the sessions can be found on the OCLC web site: <http://www.oclc.org/events/websessions/index.shtm>.


QuestionPoint - Make Digital Reference a Reality for Your Library

OCLC ILLiad - See all the new enhancements to OCLC ILLiad and learn how you can improve your library's ILL efficiency with OCLC ILLiad.

OCLC Digital Archive - Preserve, Manage and Access Your Digital Collections with the OCLC Digital Archive

OCLC Digital & Preservation Cooperative - Managing Your Digital Library

OCLC Digital & Preservation Resources - Digitizing your Historic Newspapers

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC WEB INFORMATION SESSION ARCHIVE

Were you unable to attend a scheduled OCLC Web Information Session? Would you like to hear and see a presentation again?

You can download web information sessions from OCLC's Web Information Session Archive to view at your convenience. With a web/audio presentation, you gain valuable information without the added costs of travel and time away from the library.

All of these OCLC web information sessions are available for download from the web:

• "Improve your library's ILL efficiency with OCLC ILLiad"
  
• "Learn about QuestionPoint, a new collaborative virtual reference service"
  
• "Give your patrons improved access to your entire collection with OCLC Custom Contract services"
  
• "Learn how to manage your digital library with OCLC Digital & Preservation Resources services"
  
• "Learn how you can digitize your library's historic newspapers with the OCLC Historic Newspaper Digitization service"
  
• "Preserve, Manage and Access your Digital Collections with the OCLC Digital Archive"
  

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PUT OCLC ON YOUR ALA MIDWINTER SCHEDULE

Are you going to the ALA Midwinter Meeting, January 24-27, 2003 in Philadelphia, Pennsylvania? Register online by Monday, January 20 to attend a free OCLC event to get the latest information on OCLC's services and programs and set aside time on your schedule to visit the OCLC booth (1500). Share your library's successes and challenges, and hear what's new from the Cooperative. Enter the daily drawing for the free OCLC service of your choice.

Go to the OCLC Web site to view a complete list of all OCLC activities and meetings: <http://www.oclc.org/events/ala/>

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC FIRSTSEARCH SERVICE ENHANCEMENTS

This article includes information for library staff in reference, interlibrary loan, collection development and systems.

Please contact NEBASE at 402-471-3107 or 800-307-2665, or OCLC User and Network Support at 800-848-5800 or <support@oclc.org> with questions about these enhancements to the OCLC FirstSearch service.

NOVEMBER 2002 ENHANCEMENTS

WORLDCAT

Index counts in More Like This Advanced Options
When users click the "Advanced Options" link in the "More Like This" field in the Brief or Detailed Record display, they can now choose to see counts of items displayed after the terms listed under each index. If a user clicks on the "Show counts" hotlink next to the Search and Clear button at the bottom of the Advanced Options screen, the counts will appear. The index counts will help searchers determine if refining their original search by choosing and combining terms is likely to result in a manageably sized set. For example, if there is only 1 record in the WorldCat database for a term, combining it with any other index is unlikely to expand the results. Choosing to combine other terms that have more occurrences in the database will be a more effective means of expanding the search.

FIRSTSEARCH CONTENT

New OCLC FirstSearch Electronic Collections Online Journals
Thirty-five new journals from four publishers, including 25 titles from new publisher Urban and Fischer, have been added to OCLC FirstSearch Electronic Collections Online, bringing the online total to 4,311 journals available. The new titles and their ISSNs are available at <http://www2.oclc.org/oclc/fseco/index.asp>.

Diacritics Now Display in MLA International Bibliography Database
With its recent reload, the MLA International Bibliography database on FirstSearch switched to the Latin-one character set, meaning that proper diacritics now appear in non-English language records. At least sixty non-English languages, including French, Spanish, German, Russian, Portuguese, Norwegian, and Swedish, are represented in the materials indexed in the database; the presence of diacritics enhances the truly international character of the database.

DECEMBER 2002 ENHANCEMENTS

WORLDCAT

Spellchecker
A major cause of search failure in WorldCat comes from typos or misspellings in search terms. This new feature offers search suggestions after a search that results in zero or a low number of records, similar to what users see in Amazon.com or Google. The suggested term(s) come from WorldCat indexes, increasing the likelihood that the user will get results. For zero-hit searches, when a term within the search is identified as having zero postings or low postings (e.g., fewer than 5 postings) in a keyword, author, or title index, words that are "close" will be suggested as possible replacements. If non-keyword indexes were specified in the original search, the indexes specified will be maintained for the suggestions. When the user accepts the suggestion and clicks the Search button, it counts as a new search. The spellchecker will increase the likelihood of successful and relevant results, saving users time and effort.

ArticleFirst Tables of Contents Browseable from WorldCat Serial Records
Users of WorldCat on FirstSearch who also have access to OCLC ArticleFirst are now able to click on a record for a serial title in WorldCat and browse detailed contents information for the corresponding title in the ArticleFirst database. Libraries that have access to journals in Electronic Collections Online, or have turned on access to any of the other sources of linked full text in FirstSearch databases (ABI/INFORM, Periodical Abstracts, PsycARTICLES, Wilson Select, and Wilson Select Plus) will see links to the full text in these journals or databases from the ArticleFirst records they can now access through WorldCat.

Subtype Limiters (Audience, Content, and Format) Now Available for Refining Search Results
Drop-down limit options for subtypes available within the Material Type index are now available on search results screens, giving users another way to refine their results. These post-search subtype limiters help users identify materials in the exact formats and content types that they can use.

If a user does not limit a search to a subtype before running it, subtype limiters will appear on the results screen. The subtype limits shown depend on the document types in the results, and the values for the limits are customized for each document type:

• mixed: general Audience, Content, and Format limits are displayed (matching those on the search screen)
  
• books: Audience, Content, and Format
  
• sound recordings: Audience, Content, Music Composition, Format NOTE: The Music Composition limit includes over 60 types, listed in the online Help.
  
• visual materials: Audience, Subtype (including format)
  
• musical scores: Audience, Music Composition
  
• serial publications: Subtype (newspapers/other)
  
• internet resources: Subtype (netLibrary eBooks/other) NOTE: Choosing to limit to Other will exclude netLibrary eBooks from the results list.
  
• computer files: Format

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OCLC ILL "LENDER LDR" ENHANCEMENT

The "Lender Local Data Record (LDR)" enhancement was installed on Sunday, November 10. This enhancement adds the lender's LDR information from the OCLC Union List service to all "Pending" requests in ILL Web, Passport, ILLME, and ILLiad. The addition of local holdings information to the lender screen allows lending libraries to quickly and efficiently identify requests that can be immediately declined. This enhancement supports quicker processing of new lending requests and improves turn-around time.

How it works in ILL:

• ILL lenders will see their own institution's union list information with all "Pending" requests.
  
• If the lender does not have local data information available, the field is left blank.
  
• When the request is forwarded to the next lender in the string, the holdings shown will be that lender's LDR.

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OCLC ILL NON-SUPPLIER STATUS

OCLC ILL Non-Supplier Status is convenient for staff vacations, academic breaks, or a leave of absence.

As an ILL supplier, your library's OCLC symbol appears in upper-case in the OCLC ILL Service. When other libraries locate an item in OCLC that you own, they may create an ILL request and use your symbol in their lender string.

At some time, you may need to change your institution's ILL lending status. If your library is closed for a long scheduled holiday or you are going on vacation or you must be closed for at least a week due to unforeseen circumstances such as inadequate staffing or a natural disaster, you can change your status from supplier to non-supplier for a temporary time. As a non-supplier, your library's OCLC symbol appears in lower-case and other libraries may not use your symbol to request materials from you.

Remember, the supplier status of your symbol is verified only at the time the borrower builds the lender string. If your symbol had already been included in the borrower's request before your symbol was switched to lower case, you might receive requests in your Message File. Given this, you may want to start being a non-supplier before the actual date your ILL staff will not be available. This will give you time to clear out any requests that are still in process.

The change to non-supplier status can be made any day of the week. You should allow at least a couple of days for processing by NEBASE and OCLC.

If you would like to switch to non-supplier status for a temporary time, please e-mail Christa Burns or contact NEBASE at 402-471-3107 or 800-307-2665. Tell us your beginning date of non-supplier status and when you wish to go back to supplier status.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC ILL WEB INTERFACE: USING CUSTOM HOLDINGS

OCLC ILL Custom Holdings is a time-saving feature of OCLC's Interlibrary Loan system. When you list libraries you prefer to borrow from in Custom Holdings, the system can do the checking for you to determine if an item is held by one of those libraries.

Instructions on how to set up your ILL Custom Holdings using the OCLC ILL Web Interface have been added to the NEBASE web site: </netserv/nebase/customholdings.html>

Please feel free to contact NEBASE at 402-471-3107 or 800-307-2665 if you have any questions.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CATEXPRESS OFFER FOR NEW SUBSCRIBERS: 13 MONTHS FOR THE PRICE OF 12

NEBASE is offering a free trial month of OCLC CatExpress access to new subscribers. CatExpress provides web-based copy cataloging to small libraries at a low, flat-fee subscription price.

The OCLC CatExpress trial subscription is a no-risk way to see if CatExpress is right for you and your library. Many libraries new to OCLC would like to know what kind of hit rate they will receive with CatExpress. You may also want to know how the records from OCLC can be processed by your local system. The trial option allows you to do real work with CatExpress, before committing to a subscription.

The introductory subscription is for the month of June 2003, and is free. If you do not wish to continue with CatExpress, simply cancel before the end of the month. If you do not cancel within that first month, the subscription automatically rolls over to the regular 12 month subscription, which runs from July 2003-June 2004.

NEBASE will be taking orders for CatExpress from now through May 15. The free trial month will begin on June 1, 2003. If you decide to continue with CatExpress after the free trial month is over, you don't need to do a thing. You will automatically be added to NEBASE's CatExpress Group Subscription. You will only pay for the regular 12 month subscription, receiving 13 months of CatExpress access for the price of 12.

To learn more about CatExpress, and to see the special NEBASE Group Subscription Pricing, go to </netserv/nebase/catx.html>.

Email Christa Burns or phone 402-471-3107 or 800-307-2665 if you have any questions and to sign up for the CatExpress offer.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CATEXPRESS USER GUIDE, 4TH EDITION, NOW AVAILABLE

The fourth edition of the OCLC Cataloging Express Service User Guide is now available on the OCLC web site in Word, PDF, and HTML formats. The fourth edition adds coverage of label printing and record export features. All earlier editions are obsolete.

The fourth edition is available online at <http://www.oclc.org/oclc/cataloging/catexpress/guide/>.

OCLC encourages users to consult electronic documentation whenever possible. For most services and in most cases, OCLC continues to provide one no-charge copy of printed documentation to users of the service. If the online versions of the CatExpress User Guide, 4th ed., do not meet your needs and you need to order a printed copy, go to the OCLC Documentation web site for User Guides at <http://www2.oclc.org/documentation/default.asp?Type=MAN>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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END OF SUPPORT FOR PASSPORT FOR CATALOGING

On June 30, 2002, OCLC Connexion was introduced as the new OCLC cataloging platform. Over the past 6 months, OCLC has introduced many enhancements, and more are on the way. In mid-2003, the Windows client to OCLC Connexion will be introduced. Take a moment and visit <http://www.oclc.org/connexion/> to see all of the benefits and enhancements that Connexion has to offer.

OCLC would like to remind users that Passport for cataloging will no longer be supported after December 31, 2002. This means that there will no longer be any enhancements or patches developed for Passport for cataloging purposes. If you have questions specifically related to Passport for cataloging, OCLC User & Network Support staff may ask you to consider migrating to OCLC Connexion or to OCLC CatME. However, this does not mean that Passport will cease to work. Passport will continue to operate with the OCLC Cataloging service until December 31, 2003. OCLC will continue to support and answer questions about cataloging functionality (searching, editing, etc.) with Passport until the end of 2003.

IMPORTANT: This announcement does not affect Passport users of Interlibrary Loan, Union List, and the Name Address Directory services. These services will continue to operate with Passport until replacement systems are implemented.

We hope that you have already taken a look at Connexion at <http://connexion.oclc.org>. If not, please logon with your current cataloging authorization and password and begin planning your migration.

Roman S. Panchyshyn
Metadata Services Division
OCLC Online Computer Library Center Inc.
 

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OCLC-MARC FORMAT UPDATE 2002

The OCLC-MARC format changes announced in Technical Bulletin 247, OCLC-MARC Format Update 2002 became effective December 1, 2002. In addition to the bibliographic format changes and the newly defined codes, users should follow the new practices for coding field 041 (Language Code) and for cataloging integrating resources that are outlined in TB 247. Here are a few highlights of the 2002 Update. Please see Technical Bulletin 247 at <http://www.oclc.org/technicalbulletins/247/> for additional details.

DVD code "v" for 007 subfield ‡e
A new code "v" specifically for DVD format videorecordings has been defined for the Videorecording 007 field subfield ‡e. The existing value "g" has been redefined more narrowly and should no longer be used for DVDs.

Form code "s" for Sound Recordings
Form of Item code "s" (electronic) is now valid for the Sound Recordings fixed field (REC 008/23) and the Sound Recordings 006/06.

Field 041 Coding
Every subfield in the Language Code field 041 is now repeatable. OCLC users should discontinue the practice of placing multiple language codes in one subfield and begin using the single code per repeatable subfield practice.

Integrating Resources
According to AACR2, 2002 revision, an integrating resource is "a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites."

Starting December 1, 2002 and continuing until the future full implementation of Bibliographic Level code "i", please follow these guidelines for integrating resources:

• Continue to use Bibliographic Level code "m" (Monograph) when coding a record for an integrating resource. Do not use code "s" (Serial) for an integrating resource.
  
• Add a serial 006 field to records you input or replace for integrating resources. OCLC will likely use data included in the serial 006 field to formulate fixed-field elements in a future conversion of integrating resource records from BLvl code "m" to code "i" following implementation of Phase 2.
  
• n the serial field 006, use code "k" in Frequency (Freq), when appropriate, to indicate that an integrating resource is continuously updated.
  
• In the serial field 006, use codes "d," "l" and "w" in Type of Continuing Resource (SrTp, formerly Type of Serial), when appropriate, to indicate that an integrating resource is an updating database, updating loose-leaf, or updating Web site.
  
• In the serial field 006, use code "2" in Entry Convention (S/L, formerly Successive/Latest Entry) to indicate that the record was formulated using the revised rules for integrated entry.
  
• OCLC has changed online data validation rules on a number of other existing fields that had previously been used almost exclusively in serials cataloging. The change permits these fields to be used in records for integrating resources during the interim period. These include fields 022, 222, 247, 310, 321, 362 and 547.

• When the original URI is no longer accessible, but the resource (or a new iteration thereof) is now accessible at another URI, you may edit the existing record to reflect this.
  
• When the original URI is still active but now represents an entirely different resource, rather than a new iteration of the original resource, you may create a new record for the new electronic resource. In cases where you are unable to edit, or prefer not to edit the existing record, you are encouraged to report the necessary changes to OCLC.

Jay Weitz
OCLC
WorldCat Content Management

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CHANGE IN ENTRY OF DIACRITICS IN CONNEXION PLANNED FOR FEBRUARY 2003

Beginning February 16, 2003 OCLC Connexion browser users will enter diacritics following the character they modify instead of preceding the character. This change will conform to Unicode standards and bring OCLC's handling of diacritics more in line with worldwide practice.

You will continue to have the option to enter diacritics using bar syntax, copy and paste, or a Unicode-enabled keyboard as you do now. Display of bar syntax when in edit view will be optional. You will be able to select the option to display bar syntax under Admin Options in Connexion.

If you access Connexion via Internet Explorer, you will be able to enter diacritics by selecting the characters from a pop-up dialog box. This will be very similar to the character selection box currently used in Passport and CatME.

Important points to remember:

• A pop-up box for easy diacritics entry will be available for Internet Explorer users.
  
• When using Connexion, you will enter the diacritic following the character.
  
• There will be no change to the entry of diacritics in Passport or CatME.
  
• No changes will be required for record export; records will be exported in the same format as they currently are.

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OCLC CONNEXION BROWSER: AN OCLC TUTORIAL - REVISED

Using OCLC Connexion Browser: An OCLC Tutorial, revised to incorporate November 2002 enhancements, is now available! All modules have been revised except the final one on Managing Constant Data. This module will be revised following the constant data enhancements planned for February 2003.

The tutorial can be accessed via the OCLC web site at: <http://www.oclc.org/connexion/support/training/> and from the Related Links section of the OCLC Connexion logon screen. This tutorial provides both an introduction to Connexion and a workflow-oriented approach to searching and cataloging. Within the tutorial, you can print review pages and use them later for online practice or as job-aids. The tutorial is suitable for existing and new OCLC cataloging users as well as cataloging users migrating from Passport.

The tutorial is web-based and is best viewed with Internet Explorer 4.01 or higher. Netscape browsers are not supported for this tutorial.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CONNEXION MONTHLY MAINTENANCE INSTALLATIONS

OCLC completes monthly maintenance and quarterly enhancement installs for OCLC Connexion. Monthly installs generally include minor enhancements that do not affect documentation or training, as well as some problem fixes. Monthly installs in March, June, September, and December coincide with quarterly updates to the WebDewey and Abridged WebDewey databases.

NOVEMBER INSTALLATION
The OCLC Connexion November Enhancements install on Sunday November 24, 2002 was successful. The enhancement included:

• New logon screen with new colors and graphics as well as a new Related Links area that you may find helpful before you log on to Connexion.
  
• Local Browser Settings can now store up to five authorization and password pairs, with one set as the default.
  
• Quick Tips are added throughout Connexion to provide brief information or instruction. If you prefer not to view the tips, you have the option to hide all Quick Tips.
  
• WorldCat Brief List displays are expanded to contain fuller information to match information in Passport and CatME. This includes author, title, imprint, such as OCLC control number and whether your institution holds the record.
  
• Jump Bars are improved for easier navigation, allowing selection of records and lists from the keyboard. Also buttons are added for Search, Group and Browse results to easily move back through your search hierarchy.
  
• New Edit List added to record displays and record edit screens, with options reorganized on the Edit/Action/View Lists, eliminating the need to scroll.
  
• Main entry sort order provided automatically for authority search results of 500 or fewer records. For results sets up to 1,500 records, an option to sort by main entry is provided on the Action/Sort list. For results sets greater than 1,500 records, no sorting is available.
  
• Constant data for bibliographic records can be selected and applied on the fly. At the same time you may chose whether to apply the whole constant data record, variable fields only, or fixed field only. More constant data enhancements are planned for the February 2003 quarterly release.
  
• Dewey-Only inactivity timer extended to 120 minutes.
  
• Automatic logon from Dewey-Only Session to Cataloging (and vice versa).

• all updates to Dewey Decimal Classification, Edition 21, through December 2002 (corrections, new developments, new built numbers, and additional electronic index terms). Notable additions in this quarterly release include updated and expanded developments for Panama and Nicaragua, and a new number for East Timor. The release also includes many major holidays from around the world as Relative Index and/or editorially mapped terms.
  
• all editorially mapped LCSH/DDC from LCSH Weekly Lists through no. 24, 2002.
  
• additionally, the return key now submits a Search, quick Search and quick Browse after the default index has been changed; the cursor in the View Record box is now overstrike mode for easy keyboard navigation of records in results lists; and users also have the ability when viewing records from a results set to return to the same relative spot in the list, instead of returning to the first screen of results.

• all updates to Abridged Edition 13, through December 2002 (corrections, new developments, new built numbers, and additional electronic index terms).
  
• selected editorially mapped LCSH/DDC from LCSH Weekly Lists through no. 24, 2002.
  
• the return key now submits a Search, quick Search and quick Browse after the default index has been changed; the cursor in the View Record box is now overstrike mode for easy keyboard navigation of records in results lists; and users also have the ability when viewing records from a results set to return to the same relative spot in the list, instead of returning to the first screen of results.

• Links to Related Topics (listed at the end of each Help topic)
  
• Search Help function (above the title of each Help topic)
  
• Contents tab (top of each Help window)

• On the Connexion documentation page, updated titles have November or December 2002 in the Date Revised column.
  
• To view the guide in HTML, click the title.
  
• To view and/or print the guide in PDF format, click the link labeled: (PDF).
  
• The Revision History (on page 2 of the PDF) in each updated guide summarizes changes for that document.

• On the General tab, click the Documentation button.
  OR
  
• On the Connexion home screen (first screen displayed after logon), under Topics, click OCLC Connexion Documentation.

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RELIEVE BUDGET WORRIES WITH THE OCLC PROMPTCAT SERVICE

The OCLC PromptCat service is an automated copy-cataloging tool that helps libraries copy catalog more materials, place them on the shelves faster, and decrease backlogs. With PromptCat, you get OCLC-MARC records at the same time you receive materials from vendors, and your library holdings are set in WorldCat.

There are currently 18 active PromptCat vendors:

Academic Book Center
Ambassador Book Service, Inc.
Baker & Taylor, Inc.
Blackwell's Book Services (including UK titles)
Book Clearing House
the Book House, Inc.
Book Wholesalers, Inc.
BUSCA, Inc.
Casalini Libri
Coutts Library Services, Inc.
Eastern Book Company
Ingram Library Services, Inc.
Majors Scientific Books, Inc.
Matthews Medical Books
Midwest Library Service
Rittenhouse Book Distributors
Theodore Front Musical Literature, Inc.
YBP Library Services

For more information about the OCLC PromptCat service, visit the OCLC web site at <http://www.oclc.org/oclc/menu/prompt.htm>. You may also contact Robin Buser, OCLC PromptCat library liaison, at <buserr@oclc.org> or 800-848-5878, ext. 5213.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: </netserv/netserv.html>

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Publications Index